Why Proper Business Document Storage Is Vital for Your Business

When it comes to storing company information, many businesses may be switching to digital means. However, some information is simply too important to rely on digital storage – a physical copy must be retained too. Legal documentation such as contracts and leases, as well as accountancy books are just some of the many things you may still have physical copies of.

Over the years, these documents will grow in number, meaning you’ll have to find ever larger places to store them. Moreover, your company will be built on the foundations laid by these documents. Keeping them safe, therefore, is of the utmost importance. This is where a dedicated storage facility can be extremely useful. But what are the benefits of utilising document storage?

Fraud Prevention

Storing your company’s documents in a dedicated facility means that you’ll be able to prevent fraud. Digital storage is open to hacking and malware, whereas physically storing your documents in our facilities limits who has access to the documents to just you. Nobody else can take your information and use it to impersonate you or your company.

Theft Prevention

In a secure facility such as ours, your company documents will be protected from theft. We have 24/7 CCTV surveillance and a modern alarm system to protect vital paperwork from would-be thieves. As security is a top priority here at Darvills & Benns, you can rest assured that your documents are in the best of care. Fraud and theft prevention combined result in an unprecedented level of security for your documents you simply can’t achieve by storing them digitally or on your company premises.

Reduce the Chance of Accidents

Whether it’s accidental damage to your employees or your documents, having tonnes of paperwork clogging up the office can be detrimental. Unkempt documents can cramp your company’s breathing space, making it more likely for employees to trip and hurt themselves. Likewise, a messy filing system can result in damaged paperwork.

By storing your paperwork in a dedicated facility, you have the assurance that your files are safe. Not only will they be safe from accidental damage, they also won’t be cluttering up your office either. Your employees will be able to move freely about the premises and productivity will rise.

Free Up Space

Similarly, by freeing up space in the office, you’ll be able to use the former document storage space for more profitable activities. Desks could be placed where the filing cabinets once lived. If your paperwork took up a whole room, you could use it instead as a professional meeting room or head office. The possibilities are only limited by your imagination.

Exceptional Document Storage Services From Darvills & Benns

Document storage, ultimately, has the potential to make your business far more effective and productive. But to benefit from it, you’ll need a storage provider who can specialise in business document storage that you can rely on – you’ll need Darvills & Benns.

Established in 1876, Darvills and Benns Removals are second to none in providing moving and storage solutions to Bradford, Halifax and throughout West Yorkshire. As members of the National Guild of Removers, you can rest assured that you’re in the safest of hands with Darvills & Benns. Our expert team are ready to help with your document storage, striving to make this service as stress-free as possible. For more information regarding either our storage facilities or our removals services, feel free to contact our friendly team today.